Example bot · Quality Bot
Sigma, your quality bot
Sigma is a quality bot that keeps NCRs and corrective actions moving, reminds owners of due dates, and drafts cert and COC requests to suppliers for a quality lead to approve. It is an example bot Compass AI builds around the ERP you already run, and a buyer or quality owner approves each supplier request on its own and every change to a quality record.
Calm about paperwork, firm about due dates.
The work today
The problem it takes off your plate
NCRs and corrective actions stall in someone’s inbox, due dates slip past, and supplier certs get chased only when a customer asks for them.
- Corrective actions sitting open past their due date
- Chasing owners for updates by hand
- Missing certs or COCs found at receiving, or when a customer asks
Step by step
How Sigma works
One job, step by step. The last step is always yours.
Every morning
Checks what is open
Reviews open NCRs and corrective actions and their due dates.
When something is coming due
Reminds owners
Sends reminders to the people on your team who own actions that are due soon or overdue.
When paperwork is missing
Requests missing certs
Drafts a request to the supplier for any receipt that arrived without a cert or COC.
As certs come back
Matches what comes back
Matches each returned cert to its receipt and queues it for quality to review.
Before any record changes
You approve
A buyer or quality owner approves each supplier request on its own, and every change to an NCR, corrective action, or cert record.
Same rules for every bot: one job, inside your systems, nothing changes without a person, and a plain-English note on what it did.
Your systems
What it works with
Around the ERP you already run.
ERP
Receipts, suppliers, purchase orders
Quality log
NCRs and corrective actions in your quality log, QMS or the ERP’s quality module
Email or your team chat
Reminders to action owners on your team
Approved requests to suppliers
Shared drive
Where certs and COCs are kept
People stay in charge
What it never does without you
A buyer or quality owner approves each request to a supplier on its own before it is sent, and every change to an NCR, corrective action, or cert record.
Always waits for a person
- Sending a request to a supplier
- Closing or changing an NCR or corrective action
- Accepting a cert or COC into your records
A person approves anything that changes a record, spends money, or goes to a customer or vendor.
Questions
Questions about Sigma
No. It keeps them moving with reminders. Closing or changing them stays with your quality team.
Only after approval. It drafts the request for a missing cert or COC, and a buyer or quality owner approves that request on its own before it goes out.
Wherever they live today: your quality log, QMS or the ERP’s quality module. We build around it.
No. Accept, reject, and disposition decisions stay with your quality team.
Let's talk
Want a bot like this in your shop?
Book a 30-minute fit call. Tell us how this work runs today, and we will tell you plainly whether a bot like this fits around your ERP.